Payroll HoursCalculator
Work out weekly gross pay from the hours worked each day with this free Payroll Hours Calculator. Set the hourly rate and overtime threshold, fill in the work schedule, and get a clear payroll breakdown of regular and overtime earnings.
Calculate Payroll Hours & Pay
Add the hourly rate and each day's hours to see weekly gross pay.
| Day | Hours Worked |
|---|---|
| Monday | |
| Tuesday | |
| Wednesday | |
| Thursday | |
| Friday | |
| Saturday | |
| Sunday |
How the Payroll Hours Calculator Works
Four steps to a weekly payroll figure.
Enter Hourly Rate
Set the regular hourly rate plus your overtime rules — the weekly threshold and the multiplier.
Enter Daily Hours
Fill in the hours worked per day for each day of the week, using decimals for part hours.
Calculate
Press "Calculate Payroll". Regular and overtime hours are split for you.
View Payroll
Read the regular pay, overtime pay and gross pay, together with the full hours breakdown.
What Is a Payroll Hours Calculator?
The essentials of payroll computation.
Payroll basics
A Payroll Hours Calculator works out pay as hours worked × hourly rate, but it first separates regular hours from overtime so that each is paid at the right rate.
In full: Gross Pay = (Regular Hours × Rate) + (OT Hours × Rate × OT Multiplier). A 45-hour week at $22 an hour with time-and-a-half after 40 hours gives (40 × $22) + (5 × $33) = $880 + $165 = $1,045.
Decimal hours for payroll
Payroll runs on decimal hours: 8h 15m is 8.25 hours and 8h 30m is 8.50. Working in decimals removes the risk of converting minutes incorrectly.
Weekly vs bi-weekly payroll
Overtime is normally assessed per week, not per pay period. Even on a bi-weekly schedule, each week is compared with the 40-hour threshold on its own.
When to Use a Payroll Hours Calculator
Typical payroll jobs it speeds up.
Small Business Payroll
Run employee payroll for a small team each week without paying for payroll software.
Paycheck Verification
Check a pay stub line by line — regular hours, overtime hours and gross pay.
Labor Cost Estimation
Estimate labor costs for a project from the hours a team is scheduled to work.
HR Processing
Run quick checks on payroll for multiple employees before entering figures into the main payroll system.
Manufacturing
Work out pay for hourly production workers whose shifts and overtime change from week to week.
Freelance Invoicing
Turn tracked hours and an agreed rate into project earnings for an invoice.
Payroll Calculation Examples
Three worked payroll computations.
Standard 40-hour week
40 hours × $22/hr = $880, with no overtime involved.
45-hour week with OT
40 regular hours ($880) plus 5 overtime hours at $33 ($165) gives $1,045 gross.
Part-time 25 hours
25 hours × $18/hr = $450 — well below the overtime threshold.
Payroll Hours Calculator FAQ
Answers to common questions about the Payroll Hours Calculator.
Enter the hourly rate and the hours worked on each day of the week. The calculator adds them up, separates regular hours from overtime, and works out gross pay with the overtime premium applied.
Gross pay is everything earned before deductions such as tax, insurance and pension contributions — regular pay plus any overtime pay. Take-home (net) pay is gross pay minus those deductions.
Hours above the overtime threshold — 40 a week by default — are paid at the overtime rate, usually 1.5 times the normal rate. Gross pay is regular pay plus that overtime pay.
Decimal hours can be multiplied straight by a rate. 8h 30m is 8.50 decimal hours, so at $20 an hour the day is worth 8.50 × $20 = $170.
The calculator covers one 7-day week. For a two-week pay period, run each week on its own and add the results, since overtime is normally assessed week by week rather than per pay period.
Yes — free, with no sign-up. Everything is calculated in your browser, so employee hours and pay rates never leave your device.
No. It stops at gross pay. Tax, social security, insurance and pension deductions depend on your country, state and personal situation, so use your payroll provider or official tax tables for net pay.